Administration Coordinator

We’re on the lookout for a proactive Administration Coordinator to support the high-impact Government Relations team for this large government body.

This is your opportunity to play a vital behind-the-scenes role in supporting key government relations initiatives that influence public policy and contribute to safer communities across Victoria.

Key activities

• Coordinate meetings, prepare agendas, and manage briefing materials that go directly to Ministerial Offices and key government stakeholders.
• Keep systems sharp – maintaining logs, tracking materials, and ensuring deadlines are never missed.
• Work with the Media Team to organise high-profile events and Ministerial visits.
• Own program reporting for the team – from weekly updates to monthly reports – ensuring information flows accurately and efficiently.
• Be the trusted point of contact for internal and external stakeholders, building strong working relationships that support collaboration and delivery.

Skills, knowledge and experience

• Experience in delivering high-level administrative support in dynamic and confidential settings.
• Previous experience working in a politically sensitive environment.
• Outstanding verbal and written communication skills – you know how to write clearly, simply, and with purpose.
• A proven track record of juggling competing priorities under tight timelines.
• Tech confidence – you’re comfortable with Word, Excel (advanced level), PowerPoint, Adobe Acrobat and more.
• Eagle-eyed attention to detail, especially when it comes to editing and proofreading.

Apply now to secure an interview or contact Dylan Tasker on 9236 7753 for a confidential discussion.