APS4 / APS5 Executive Assistant

The Opportunity

Our client is a community focused Federal Government Agency, currently looking to engage with an APS4 & an APS5 Executive Assistant to help assist with providing broader operational support to a Branch Manager and a General Manager respectively.

12-month initial contract with the view for further extension, offering an hourly rate of $43.82 + super for the APS4 and $55.24 + Super for an APS5. based out of the clients Darwin office.

This will be a hybrid role with 2 days working from home, 3 on site.

APS4 Responsibilities will include:

• Completing operational and/or administrative tasks of moderate complexity or difficulty.
• Diary and email management, responding to changing priorities and timeframes.
• Preparing replies to correspondence, briefing material and handling confidential papers.
• Scheduling meetings and preparing documentation for committees and projects.
• Undertaking research and investigations as requested.
• Coordinating official meetings, travel arrangements and official functions on behalf of the branch, Regional Manager, and other Agency staff.
• Coordinating recruitment and onboarding processes for the division including ordering assets and organising access to facilities.
• Assisting in the development and administrative management of new systems, processes and practical tools including training.

APS5 Responsibilities will include:

• Managing emails, appointments and preparing briefing materials.
• Providing guidance, support and quality assurance to staff at lower classification levels.
• Assisting with maintaining risk management programs.
• Maintaining a well-developed understanding of relevant legislation and policy frameworks.
• Scheduling meetings, preparing reports and documents relating to committees and projects.
• Organising travel arrangements and supporting official functions on behalf of the General Manager, and other agency staff as directed.
• Identifying and contributing to the resolution of issues and problems as they arise.

Key skills required:

• Experience with Completing operational and/or administrative tasks of moderate complexity or difficulty.
• Excellent communication skills
• Experience managing emails, appointments and preparing briefing materials.
• Project Support experience.
• APS5 applicants must have experience arranging travel for senior leadership.

Please note that Australian Citizenship is mandatory to work for this Federal Government Agency.

APPLY

Submit your resume, or for further information please contact Liam.Lasslett@talentinternational.com for more information!