Executive Assistant

Talent International is currently recruiting for an EA to work for a Commercial client based in Eveleigh. The position is a 4-week contract. The role pays $60- 65 per hour + super

7.6 hours per day and 38 hours per week

It will be supporting the Chief People Officer and CFO from next week, just for 4 weeks.

• Ideally able to start next week until 23rd May
• Based in Eveleigh office, a minimum of 4 days a week
• Traditional C-Suite EA – ideally has experience at this level within a highly commercial/corporate environment
• MUST be presentable/polished – will be working on the Exec floor
• Ideally, some experience with board papers – not essential
• Bubbly is fine, but probably a more “head down” sort of person will be better suited, or can just read the room (aka when it’s not time to chat)

About You:

This role requires a proactive, adaptable professional with a “can-do” attitude and experience in managing diverse administrative and executive tasks both independently and in a team setting. Some of your day-to-day tasks will include:

You will have:

• Be a trusted business partner to three (3) Executives by managing their workloads and priorities, which requires an understanding of objectives and strategy.
• Manage the three (3) Executives’ calendars, including scheduling and coordinating appointments, meetings, and travel arrangements.
• Prioritise and screen incoming communications, including emails, phone calls, and mail, and provide timely responses or redirect them to the appropriate parties.
• Prepare and review documents, reports, and presentations for the Executives, ensuring accuracy, professionalism, and adherence to established guidelines. This includes preparing presentations to external clients, sponsors and partners.
• Executive support, including but not limited to diary management, expense management, inbox management, travel bookings, etc.
• Managing administrative requirements of Executives, including invoices, travel processing, setting up new starters, etc.
• ADHOC Office Management Tasks, including ordering office supplies, coordinating team building activities such as birthday celebrations, and other miscellaneous tasks.
• Coordinate and organise meetings, conferences, and events, both internally and externally, ensuring seamless logistics and timely execution.
• Manage confidential and sensitive information, always maintaining strict confidentiality and discretion.

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 02 8240 9596 / uvez.ahmed@talentinternational.com for a confidential discussion.