PMO Coordinator

  • New Zealand
  • Auckland
  • Permanent
  • NZ$70000 - NZ$90000 per annum

Exciting opportunity for a PMO Coordinator
Permanent position with opportunity to grow
Hybrid working model
Must have rights to work in New Zealand

The Role:

  • Provide ongoing support to Project & Programme Managers by coordinating meetings, taking minutes, and preparing reports.
  • Create and manage new Project sites on SharePoint and Confluence during the initial phase.
  • Lead the organisation of weekly and monthly meetings, including setting agendas and producing detailed minutes.
  • Follow guidelines to produce comprehensive Project Closure Reports for all completed projects.
  • Implement communication strategies to keep stakeholders informed and engaged throughout the project lifecycle.
  • Assist with the coordination of the fiscal year planning cycle, ensuring alignment with strategic goals.
  • Assist with the development and reporting on the Celoxis roadmap, ensuring accurate tracking of project progress.
  • Regularly update content and identify improvements to maximize the value of SharePoint and Confluence sites for key stakeholders.
  • Oversee the Resource Planner, Kanban, and Shared Calendar to ensure efficient resource allocation and task management.
  • Build and maintain strong relationships with internal and external stakeholders, setting realistic goals and timeframes for project completion.

The ideal candidate will possess:

  • Minimum of three years’ experience in a project management office or technology/business change environment.
  • Proven ability to work across various business divisions with excellent presentation and communication skills.
  • Strong organisational skills, attention to detail, and ability to drive initiatives forward.
  • Proactive, results-oriented, and customer-focused approach to delivery.
  • Experience with SharePoint and standard office products and communication tools like Excel, Word, PowerPoint, Teams, and Slack.
  • Proven experience in stakeholder engagement with divisions including IT, Operations, Marketing, Retail, Finance, and external suppliers.
  • Experience in delivering projects based on Agile methodology is desired.
  • Relevant tertiary qualification or equivalent work experience.

To Apply for this role, click ‘Apply’ to submit your CV for consideration and a private conversation with a consultant.

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