Opportunity for a skilled MISC licensed Administrator on contract until September 2025, with potential for extension. This role is based in Fremantle, with occasional travel to Kwinana.

Working within a small, dynamic team, you will be responsible for processing Maritime Security Identification Cards, ensuring compliance while delivering exceptional customer service.

• Current valid MSIC (Maritime Security Identification Card) is essential!
• Strong administration or data entry experience essential.

Key Responsibilities:

• Process MSIC applications and renewals
• Data entry and database management
• Liaise with customers, requesting additional information as required
• Maintain compliance with Department of Home Affairs (DHA) regulations
• Reconcile financial transactions related to MSIC processing
• Prepare reports and manage record retention
• Engage with government agencies and stakeholders

Required experience:

• Current valid MSIC is essential
• Strong administrative skills, preferably with MSIC or maritime experience
• High level of accuracy in data entry and database management
• Proficient in MS Word and MS Excel
• Exceptional attention to detail and time management skills
• Strong communication and customer service abilities
• Ability to work autonomously and within a team

This is a fantastic opportunity to join a State Government entity in a key security and compliance role. Click “Apply now!” to be considerated for this position.

Please contact Jasmine Ho on Jasmine.ho@talentinternational.com or 08 6212 5526 for any further enquiries. For a list of all vacant positions, please see our website www.talentinternational.com.

*Due to the high volume of applications, only candidates successful in proceeding to the next stage of screening will be contacted.

• APS4 Executive Assistant – Federal Government Agency
• Contract Term: Initial contract until 31 December 2025 plus possible extension options
• Deakin Office – Hybrid working option available (Maximum 2 days working from home)

We are seeking senior and highly organised Executive Assistant (EA) and administration officer to join the Agency.

About the Role:

Responsibilities of the role include but are not limited to:

Under limited direction, the Executive Assistant will provide high level administrative, secretarial and research support to the Branch Manager including:

• Completing operational and/or administrative tasks of moderate complexity or difficulty
• Diary and email management, responding to changing priorities and timeframes
• Management of emails and appointments, responding to changing priorities and timeframes
• Be accountable for organising the workflow
• Preparing replies to correspondence, briefing material, and handling confidential papers
• Scheduling meetings and preparing documentation for committees and projects
• Undertaking research and investigations as requested
• Coordinating official meetings, travel arrangements and official functions on behalf of the Branch Manager
• Liaise with stakeholders on policy, project or operational issues responding to stakeholder needs and expectations
• Additional duties as directed by the Branch Manager

Skills and Experience
Key skills required for the role:

• Previous Experience in an Executive Assistant role required.
• Strong prioritisation skills
• Attention to detail

Desirable skills to have for the role:

• Government experience
• Self-motivated and proactive

Eligibility/Other Requirements:

• Successful candidates will be required to undergo a pre-employment National Police History check, Worker Screening check and/or Working with Children Check (where required) and provide evidence of Australian Citizenship.

How to Apply:
To apply for this opportunity, please submit your application to Connie at Talent International by clicking the “APPLY NOW” button. Alternatively, you can contact Connie on 02 6129 6318 for further information.

Location: Remote/Hybrid

Start Date: ASAP – March 2025
Contract: Up to 9 Months

Important Note: NV1 clearance is critically important and must be held at the time of application.

About the Role:
We are seeking multiple motivated individuals for Data Entry roles at varying levels (from entry-level to lead). This is a unique opportunity to be part of a short-term surge workforce assisting in processing and data entry for a large-scale project. The roles involve working with electronic filing systems and Microsoft Teams workflow to ensure accurate processing of application documentation. Please note, holding NV1 clearance is critically important to apply for this role.

Key Responsibilities:

• Access Microsoft Teams workflow to identify and select relevant case files for processing (Teams Boards and Tiles system).
• Review documentation from assigned applicants using an electronic filing system.
• Cross-check applicants against existing Agency-supplied information to identify and eliminate duplicates.
• Amend applicant files for better searchability, including ensuring full names are correctly recorded.
• Relate the Master list file to the applicant’s file for easy reference.
• Input data accurately into the departmental Tier Two Assessment Template, following the provided guidance.
• For any discrepancies (duplicate or new applicants, etc.), cease work on the case and reference findings in the Tier Two Assessment and Teams Tile.
• Ensure all entered data, including names and dates, is factually accurate.
• Save completed Tier Two Assessments to the appropriate Teams Tile in Microsoft Teams workflow.

Important:
Only candidates who currently hold NV1 clearance will be considered for this role. This is a critically important requirement to proceed with the application and interview process.

Required Skills and Experience:

• NV1 clearance is critically important and must already be held to apply.
• Previous data entry or administrative experience (relevant experience in a similar environment is a plus).
• Proficiency in Microsoft Teams and electronic filing systems or similar tools.
• Strong attention to detail with the ability to work methodically and ensure accuracy.
• Excellent written communication skills and a keen eye for spelling and date accuracy.
• Ability to work independently and manage your workload effectively.
• Previous experience handling sensitive data is advantageous.

Desirable Attributes:

• Lead candidates should have experience in managing teams, ensuring workflow accuracy, and maintaining high standards of data entry.

Benefits:

• Competitive hourly rate.
• Flexibility with remote work options (depending on the level of the role).
• Opportunity to be part of a large-scale, high-impact project.

How to Apply:
Please submit your resume and a brief cover letter outlining your relevant experience. You must hold NV1 clearance to be considered for this role. Interviews are taking place now, with successful candidates expected to start in March.

We look forward to receiving your application!

Coordinator – Information Support

• Fantastic administration/coordination role in a close-knit team
• Be a part of a team that does incredibly interesting work
• Not your average Coordinator role!

We’re seeking an experienced Coordinator to join the Te Mana Whakaatu – Classification Office. You’ll have a range of work that will see you engage right across this small team whose work is vitally important in empowering New Zealanders to watch content in a positive way while safeguarding them from harm.

About Us

Te Mana Whakaatu – Classification Office is an independent Crown Entity responsible for classifying material such as films, TV shows, streaming content, magazines, games, computer files, and images. Our work helps maintain the important balance between freedom of expression and protection from harm. We work with law enforcement agencies, streaming service providers and traditional entertainment media.

We actively engage with and inform the public, providing research services, disseminating information, public presentations, and enquiry response.

About the Role

As our Coordinator – Information Support you’ll be a key member of our team, engaging with stakeholders as material comes into the Office, coordinate queries and responses for information, assist in record and data maintenance and provide administrative support.

Your work week will see you processing submissions for classification, preparing publications for examination and storage, loading and processing data, coordinating inquiries and complaints about publications/material (both general and OIA based), and providing administrative assistance in a range of areas.

Each of these areas has its own level of intricacy which you’ll fully immerse yourself in, and you’ll apply your initiative and coordination skills across all aspects.

You’ll be working in an environment that’s embracing change and process improvement and be a contributor to that.

About You

We’re seeking a Coordinator who has:

• experience in an administration or coordination role
• strong organisational skills including the ability to triage, prioritise, and know when to escalate
• a continuous improvement mindset, an understanding of workflow – and you’ll love a good process
• strong people and relationship management skills
• experience with databases and is reasonably system savvy
• excellent time management – a timeframe superstar who can manage deadlines like a pro, including those that need input from others
• a knowledge of OIA processes
• great communication skills and happy to engage in person or on the phone.

In this role you’ll immerse yourself in the detail and use your initiative to ensure that all your work is thorough, highly accurate and delivered on time – including following up with others to gain their input in a timely fashion. You’ll follow processes but also have an eye out for how things could improve along the way, and your positive, can-do attitude will see you engaging right across the organisation.

Given the nature of the Classification Office work, you could be exposed to some material that you might find challenging, so a good level of personal resilience is required.

In Return

You’ll join a team that’s known for its professionalism, integrity and impartiality in delivering robust public services. You’ll be part of a fantastic team culture that operates an open, honest, quiz loving, co-operative environment, respects individual diversity and accommodates work-life balance and support for career development.

The role is based in our central Wellington office on the Terrace.

To Apply

While we appreciate you might not have all the experience we’re looking for, if you meet most of the attributes we’re keen to hear from you – but please do note we are seeking practical experience beyond any tertiary studies.

If this sounds like the opportunity for you to shine, then click the link and apply now! In addition to attaching your CV please include a cover letter outlining why this is the job for you. The broad salary range for this position is $77,600 to $91,200.

For further information about this role and a detailed job description, please contact Jacaleen Williams on 021 732 996 or Nicci McQueen on 027 297 8075 at Talent International.

Applications close at 5pm on Sunday 16 February 2025. Don’t delay your application, as we may review applications as they’re received.

• Location: Sydney CBD – 5 days onsite
• Salary: $85,000 + Super
• Opportunity: Permanent Career Opportunity

A well-established criminal defense practice in Sydney CBD is seeking an experienced and professional Secretary to join their team. This position is a key role within the firm, which prides itself on delivering excellent client service. In this role, you are required to have prior secretarial or administration experience, however experience in a law firm is not essential.

What They’re Looking For:

• A minimum of 2-4 years’ experience as a Secretary
• Strong customer service focus: The firm requires someone who understands the importance of exceptional client service.
• The ability to handle challenging and sensitive subject matter
• Attention to detail: Accuracy and efficiency are crucial in this role.
• Whilst no law experience is required, the firm is looking for a career secretary who can thrive in a legal environment.

• They will upskill and train you in this role – legal experience isn’t required

Why You Will Love This Opportunity:

• Be part of a fast paced, close-knit, collaborative, and professional team.
• Opportunities for growth and learning within a respected criminal defense firm.
• Regular business hours: Monday to Friday, 8:30am-5:00pm
• The chance to work on meaningful cases and make a difference in protecting individual rights.

If this role sounds like you, please APPLY NOW!

Sales Support Coordinator | Initial 2-Year Contract | $310 Daily Rate

We are recruiting on behalf of our client, a leading global IT organisation and retailer, seeking a highly motivated Sales Support Coordinator/ Administration Assistant to join their team in Rhodes . This role offers the opportunity to work in a fast-paced environment, supporting sales operations across the ANZ business. It’s ideal for someone eager to build their career, handle a mix of routine and ad-hoc tasks, and contribute to a high-performing team.

About the Role:

As the Sales Support Coordinator, you will play a pivotal role in supporting the sales team. You will manage regular reporting and updates, provide essential administrative assistance both ad hoc and continuous , and adapt to changing needs with agility and precision. The position requires strong communication, organisational, and computer skills, with the flexibility to handle tasks ranging from creating presentations to coordinating internal systems.

Key Responsibilities:

• Sales Team Support:
• Create and update slide decks, presentations, and outbound communications for promotions and programs.
• Coordinate channel rebate programs and manage internal/external communications.
• Develop business partner communications and support certification processes for sales teams.
• Assist with reviews and partner engagement activities.
• Manage backend ordering of equipment and supplies through internal systems.
• Provide comprehensive administrative support to the sales team.

• Operational & Ad-hoc Support:
• Handle weekly and monthly tasks, including reporting and updates.
• Assist with ad-hoc activities, such as organising storerooms, creating presentations, and assembling sales materials.
• Collaborate with internal stakeholders to ensure smooth operations and drive outcomes for the sales organization.

Key Requirements:

• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Teams
• Basic computer skills (e.g., copying/pasting, creating recurring meetings, and email use in a business context).
• Excellent interpersonal skills to work collaboratively in a hybrid office environment.
• Strong organisational skills and attention to detail, with a proactive approach to following up on tasks.
• Flexibility to handle a mix of structured and dynamic workloads.
• Ability to work independently while maintaining focus and completing actions remotely when required.
• Punctual, professional, and capable of managing multiple priorities effectively.

Preferred Experience:

• Previous experience supporting a sales team or working in a similar role is advantageous but not essential.
• Experience in creating outbound communications for internal and external stakeholders.

Role Details:

• Location: Initially full-time in the office with the view to work from home Mondays and Fridays once established.
• Working Hours: Monday to Friday, 9 AM – 5 PM.
• Contract Duration: 2 years.
• Daily Rate: $310 per day (flexible for the right candidate)
• Travel Requirements: No interstate travel; occasional event or show participation may be required.
• Parking: Available onsite for those who drive.

What Makes This Role Exciting:

• Be part of a leading global organisation in a dynamic industry.
• Gain exposure to diverse tasks and develop skills in sales support and operations.
• Work in a supportive team environment with opportunities for growth and learning.

If you are interested to hear more press Apply Now!

Join the collaborative, forward-thinking team at Local Government New Zealand, providing advocacy, policy advice and professional support for member councils throughout Aotearoa.

Mō mātou | About us

Local Government New Zealand’s (LGNZ) vision is to create the most active and inclusive local democracy in the world. To achieve that, they champion, connect and support local government.

LGNZ represents the national interest of councils across New Zealand, advocates for local government on critical issues, decodes policy, makes submissions and develops thought leadership. They connect members through networks, sector events and a must-attend annual conference that brings everyone together, as well as promoting best practice.

With local body elections happening in October 2025, this year is a critical time for LGNZ. LGNZ’s Vote 2025 campaign is focused on supporting New Zealanders to vote, because every vote helps shape our future.

Te āhua o te tūrunga | The nature of the position

This coordinator role provides essential support for the Policy and Advocacy team, and LGNZs member networks: Te Maruata (Māori elected members), Young Elected members and the Community Boards Executive Committee.

Responsibilities will include:

• Executive support to the Director Advocacy and Strategic Partnerships
• Arranging meetings and events, both in person and online
• Booking travel and accommodation
• Taking meeting minutes and ensuring follow-up actions are carried out
• Building and fostering relationships across the LGNZ membership network, particularly as a key point of contact for committee chairs and members
• Representing LGNZ as an ambassador at external meetings and events as required.

Ngā tino pūkenga me wheako | Essential knowledge, skills and experiences

To be successful in this role, you’ll be an experienced coordinator with strong administration skills. You’ll be a people person, with a natural affinity for building strong relationships, and supporting others to ensure success. You will always look for where you can add value, be highly organised and be comfortable working in a busy, agile environment where priorities can change quickly. You might also have an interest in public policy, governance or local government – this role will provide you with exposure across all of these areas.

Tā mātou e tuku |What we offer

LGNZ takes the opinions and needs of their people seriously. LGNZ people say that they appreciate working in an environment that is supportive, flexible, creative, positive and fun. They’ve identified that the success of the team depends on feeling connected, appreciated, inspired, curious, optimistic, and supported. These are real sentiments identified by the people who work for LGNZ.

Other benefits you will enjoy:

• 5 weeks of annual leave, plus 3 additional days per annum between Christmas and New Year
• A flexible working environment
• Modern offices in the Cuba Quarter
• Subsidised health insurance

Te Tono | How to apply

If this sounds like the opportunity you have been waiting for, do not delay applications will be reviewed daily. For more information contact Katie Kemp at Talent Aotearoa on 021 928 232 or Nicci McQueen on 027 297 8075.

Applications for this role will close at 9am on Friday 8^th of February. All applications will be acknowledged electronically.

Only people with the right to work in New Zealand for a period of greater than 2 years may apply for this position. For advice on obtaining a New Zealand work or residence visa visit .

The opportunity:
Our highly valued client is a federal government agency. They are seeking an APS5 Operations Officer to join the Operations & Housing Support team which support the planning network through the delivery of core initiatives and projects to enhance capacity and capability to engage meaningfully with participants.

• Richmond or Geelong location plus hybrid work-from-home
• APS5 role offering $55.24 plus super per hour
• Initial contract to end of Dec 2025 with potential to extend

The role:
As an APS5 Operations Officer, your duties will include:

• Providing Home and Living secretariat support for all Home and Living decisions.
• Supporting Agency teams with Home and Living enquiries.
• Resolving issues and complaints in relation to participant Home and Living applications.
• Leading and contributing to the implementation of process improvement initiatives.
• Managing, collating, interpreting and analysing data to produce reports and dashboards that inform strategic and operational planning.
• Contributing to the achievement of key performance indicators, including planning targets.
• Monitoring and actioning correspondence, assigning and actioning internal work items.
• Coaching, mentoring staff and providing support on established technical, operational and administrative activities, procedures, practices and program/project objectives.

Skills and experience:
To succeed in this role you will need:

• Strong stakeholder engagement & management experience
• Able to work under limited supervision
• Experienced developing plans and objectives for the broader team
• Responsible for coordinating competing requests and demands
• Ability to identify training needs, monitor and provide feedback on performance
• Effective communication skills
• Eye for detail to ensure systems are updated as per process
• Ability to work in a fast-paced environment.
• Ability to manage and support complex discussions
• Strong administration skills and experience.

Please note that our client is a federal government department, and can only consider applications from candidates with Australian Citizenship.

Apply:
Submit your resume, or for further information please contact Samuel.beckett@talentinternational.com

Planner – Budget Management Support
Initial Contract Till Dec 2025 + possible extension
Based in Adelaide, SA or Elizabeth, SA

Due to nature of work, only Australian Citizens will be eligible for this position.

One of our clients is looking for a planner to provide operational/admin support and make funding decisions in relation to participant plans.

Responsibilities:

• Analysing participant records using a range of policies, practice guidance and legislation to make funding decisions in relation to participant plans to help reduce overspending
• Working with participants and their representatives via telephone communication, to identify current circumstances and spending patterns
• High quality record keeping, including competency with IT systems, adhering to process guidelines and standard operating procedures
• Research and review decisions and manage moderately complex cases with the assistance of staff at higher classification level
• Completing administrative and data entry tasks relating to participants
• Contributing to the achievement of key performance indicators, including planning targets
• Key skills required include communication and interpersonal skills

If you want to know more click “APPLY” or you can reach Shilpa Sharma at 08 8228 1501.

Talent International is currently recruiting for a Health and Wellbeing Advisor (CL7-8) x 7 to work for a NSW Government client based in Parramatta. This position is a 2-month contract with the view to be extended and is paying $80 per hour + Super.

Hours of Work – 7 hrs per day/35 hrs per week

The primary purpose of the role:

The role is responsible for delivering injury management services to staff which supports their recovery at work in line with the relevant legislation and policy to minimise the impact on educational continuity.

This reduces the administrative burden and cost of workplace absence. The role maintains strong relationships with its customers and collaborates with key internal and external partners to deliver timely, effective health management services and advice to support recovery at work.

Key Accountabilities:

• Deliver customer-centric workplace health management services and advice in accordance with policy, procedures and legislation that are tailored for the customer and operational directorates.
• Develop, implement and monitor return-to-work strategies to facilitate an employee’s early and safe return to work in line with relevant work health and safety, workers’ compensation and injury
• management legislation and departmental policy and procedures that minimise the impact on educational continuity.
• Manage a portfolio of complex and medium-risk cases and report on performance against specified targets.
• Draft briefing papers, correspondence and other communications as required, and contribute to the
• development of operational procedures, guidelines services and programs
• Build and maintain professional relationships with key internal and external stakeholders to aid the recovery at work process and improve injury management outcomes.
• Prepare and participate in regular claims reviews/case conferences with claims and injury management staff to ensure effective claims management.
• Monitoring and reporting on the performance of rehabilitation providers to ensure service delivery standards are met and recommend strategies to address and strengthen return to work outcomes.
• Maintain data management systems in line with departmental policy and procedures.

Essential requirements:

• Knowledge of and commitment to the client’s Aboriginal Education policies.
• Current NSW Driver’s License and have a willingness to travel.
• Experience in a related field or relevant tertiary qualifications or training in return-to-work coordination

If you are interested in this role, please APPLY NOW by submitting your resume in MS Word Format. For further information, you may contact Uvez Ahmed on 02 8240 9596 / uvez.ahmed@talentinternational.com for a confidential discussion.

The Opportunity

Our client is a community focused Federal Government Agency, currently looking to engage with an APS4 & an APS5 Executive Assistant to help assist with providing broader operational support to a Branch Manager and a General Manager respectively.

12-month initial contract with the view for further extension, offering an hourly rate of $43.82 + super for the APS4 and $55.24 + Super for an APS5. based out of the clients Darwin office.

This will be a hybrid role with 2 days working from home, 3 on site.

APS4 Responsibilities will include:

• Completing operational and/or administrative tasks of moderate complexity or difficulty.
• Diary and email management, responding to changing priorities and timeframes.
• Preparing replies to correspondence, briefing material and handling confidential papers.
• Scheduling meetings and preparing documentation for committees and projects.
• Undertaking research and investigations as requested.
• Coordinating official meetings, travel arrangements and official functions on behalf of the branch, Regional Manager, and other Agency staff.
• Coordinating recruitment and onboarding processes for the division including ordering assets and organising access to facilities.
• Assisting in the development and administrative management of new systems, processes and practical tools including training.

APS5 Responsibilities will include:

• Managing emails, appointments and preparing briefing materials.
• Providing guidance, support and quality assurance to staff at lower classification levels.
• Assisting with maintaining risk management programs.
• Maintaining a well-developed understanding of relevant legislation and policy frameworks.
• Scheduling meetings, preparing reports and documents relating to committees and projects.
• Organising travel arrangements and supporting official functions on behalf of the General Manager, and other agency staff as directed.
• Identifying and contributing to the resolution of issues and problems as they arise.

Key skills required:

• Experience with Completing operational and/or administrative tasks of moderate complexity or difficulty.
• Excellent communication skills
• Experience managing emails, appointments and preparing briefing materials.
• Project Support experience.
• APS5 applicants must have experience arranging travel for senior leadership.

Please note that Australian Citizenship is mandatory to work for this Federal Government Agency.

APPLY

Submit your resume, or for further information please contact Liam.Lasslett@talentinternational.com for more information!

We are recruiting a new opportunity for an experienced Operations Assistant with our client based in the heart of Kalgoorlie. Here you will be assisting the Team Leaders plan, schedule and dispatch field work, as well as providing administration support services.

In this role, you will be responsible for;

• Assisting customers and operational enquiries to ensure the delivery of services.
• Raise purchase orders and approve invoices
• Create work orders in SAP or Grange
• Support depot staff with fleet management administration.
• Processing employee information, timesheets, allowances and work docket information for the purposes of payroll and cost allocation.
• Providing advice and information on payroll and related matters, interpretation and application of conditions of employment and adjustment of increments and allowances.
• Assisting the Senior Operations Assistant with receiving & issuing store items.
• Assisting Operations with Concur Credit card reconciliations and Travel Request.

About you;

• Current W.A ‘C’ Class Drivers Licence.
• Current Forklift Licence or willingness to attain.
• Considerable experience in providing business and customer service support.
• Considerable experience in a broad range of administration.
• Considerable experience in payroll administration
• Advanced computing skills and the use of programs such as Microsoft and SAP.

If you are interested in finding out more about these positions, please forward your updated CV to Huma Irshad by clicking the “APPLY NOW” button. Alternatively, please call for a confidential chat on 0418 594 901. For a list of all vacant positions, please see our website www.talentinternational.com